# Workplace Safety Manager: Inspections, Incidents and Training on Track > The Workplace Safety Manager is the workplace safety program assistant in the Ai1 platform by MyZone AI: it schedules inspections, logs incidents and near misses, tracks safety training and drafts policies for your sign-off, while the legal duty for workplace safety stays with you as the employer. Canonical page: https://myzone.ai/pages/agents/ai-workplace-safety-agent Part of Ai1, by MyZone AI. Book a Safety Manager walkthrough: https://calendly.com/d/ct6h-tcy-8qf/ai1-demo?a1=Workplace%20Safety%20Manager&utm_source=myzone.ai&utm_medium=agent-page&utm_content=ai-workplace-safety-agent-final Last updated: 2026-10-15. Reviewed by the MyZone AI team. Inspections, near misses and training renewals kept current in one place. ## At a glance - **Inspections:** A checklist for each site, with a reminder when an inspection is due - **Incidents:** Staff are guided through reporting incidents and near misses, and the record is kept - **Training:** Who completed which safety training, and when a refresher falls due - **Policies:** Drafted for you to review, and used only once you sign them off - **Serious incidents:** Raised to a person straight away - **The legal duty:** Stays with you as the employer; it supports your own checks and adviser ## What the Workplace Safety Manager does - **Schedules inspections:** Checklists for each site and reminders when inspections are due. - **Logs incidents:** Guides staff through reporting incidents and near misses, and keeps the record. - **Tracks training:** Records who completed which safety training and flags refreshers. - **Drafts policies:** Safety policies and procedures drafted for you to review and sign. - **Reports on safety:** Open actions, incident trends and overdue items in one report. ## How the Workplace Safety Manager differs from a safety binder on a shelf A safety binder records what was true on the day it was printed. The Workplace Safety Manager keeps inspections, incident and near miss logs, training records and policy drafts in one place, and sends reminders before anything falls due. Serious incidents go to a person straight away, and no policy is used until you sign it off. Workplace safety stays your legal duty; it helps you keep good records and stay on schedule. How this differs from the Compliance Calendar Keeper (https://myzone.ai/pages/agents/ai-compliance-calendar-agent): To track every kind of deadline, use the Compliance Calendar Keeper; the Workplace Safety Manager runs your safety program day to day. ## How it works 1. **Set up your program** (When you first set up): List your sites, roles, training and the rules you follow. 2. **Inspect and record** (As work and incidents happen): Staff use the checklists and log incidents as they happen. 3. **Stay on schedule** (Before items fall due): Reminders arrive before inspections and training fall due. 4. **Sign off policies** (you approve) (Before any policy is used): You review and approve every policy before it is used. 5. **Review the report** (When you review the report): See open actions and trends, and decide what to fix first. ## When to use it - **A near miss on the shop floor:** It is logged with the details and an action to follow up. - **Forklift training is due for renewal:** A reminder and a list of who needs it. - **Your safety policy is years old:** An updated draft for you to review. - **An inspector asks for records:** Inspections, incidents and training in one place. ## What you get - Inspection checklists and schedules - An incident and near miss log - Training records with due dates - Policy drafts for sign-off - A safety report ## Example: monthly safety programme report Example with a fictional company. Names, people and figures are invented to show the agent's output. Any resemblance to a real company or person is unintended. What it was asked: Where does our safety programme stand this month, and what do I need to sign off or fix before the end of October? This is an illustrative example of the monthly report Workplace Safety Manager is being built to produce: programme status, inspection findings and corrective actions, the incident log, training renewals, policy drafts for sign-off and upcoming reminders. It was written by hand from the agent's design for an invented millwork shop, with staff shown only as roles and invented findings and figures. No real systems or people were involved, nothing was sent or signed, and safety law stays the employer's duty. Run date: 15 October 2026. ### What it found - 11 of 12 monthly inspections are done and 7 corrective actions are open, 2 of them overdue: a blocked loading dock exit and a spray booth filter change. - Three incidents were logged this month with no lost time; a forklift near miss at the loading dock led to a mirror and a marked walkway. - Training is current for 41 of 46 people, and two policy drafts, including a revised lockout procedure, wait for the owner's sign-off after the committee meets on 28 Oct. ## Guardrails - Your Ai1 team will tell you when the Workplace Safety Manager is ready for your account. - Workplace safety stays the employer's legal duty. It helps you keep records and reminders, and does not replace your own checks or adviser. - Policies are drafts until you sign them off. - Serious incidents are raised to a person straight away. ## Frequently asked questions ### What records should a workplace safety program keep? Typically inspections, incident and near-miss reports, training records and the policies staff have seen, though the exact list depends on your location and industry. The Workplace Safety Manager keeps these in one place and reminds you when something is due. ### Why log a near miss if nobody was hurt? A near miss shows where an injury could happen next, while there is still time to fix it. The Workplace Safety Manager guides staff through reporting each near miss with the details you need, adds a follow-up action and shows trends in its safety report so you can decide what to fix first. ### How do you keep safety inspections on schedule across several sites? Give each site its own checklist and a date for the next inspection, then send reminders before it falls due. The Workplace Safety Manager keeps a checklist and schedule for every site, reminds you ahead of time and lists any overdue items in one report. ### What does a workplace safety program involve? Planning inspections, recording incidents, tracking training and keeping policies current. The Workplace Safety Manager keeps all of this in one place and reminds you when something is due. ### Will it keep us compliant with safety law? No tool can do that for you. Workplace safety stays the employer's duty. It helps you keep good records and stay on schedule. ### Who approves the policies? You do. Every policy is a draft until you sign it off. ### How is it different from the Compliance Calendar Keeper? The Compliance Calendar Keeper tracks every kind of deadline. The Workplace Safety Manager runs your safety program. ### Is the Workplace Safety Manager available now? Not yet. Your Ai1 team will tell you when the Workplace Safety Manager is ready for your account. You can talk to us today about how you run workplace safety. ## About Ai1 Ai1 is the AI operations platform by MyZone AI, where each client runs on its own private server. The Workplace Safety Manager is not sold on its own: every Ai1 agent, including this one, is included on Developer Pro and every Fully Managed option, with no per-agent charge. Developer Core includes the development agents. Pricing: https://myzone.ai/pages/services/ai1-pricing. Security: https://myzone.ai/pages/security.